BYLAWS FOR THE FACULTY ASSOCIATION OF
THE RANCHO SANTIAGO COMMUNITY COLLEGE DISTRICT
The Executive Board members are responsible for attending monthly board meetings, reviewing issues and making recommendations to the President, pertinent to FARSCCD; they serve as college leaders and set an example for other members of the Association and for external constituencies. The FARSCCD President and Vice President shall serve no more than a maximum of three years total in each post (6 years total). In the spirit of equity, the FARSCCD President and Vice President, shall be from each colleges. The FARSCCD Executive Board members shall serve a maximum of 12 years (4 three year terms) and may return to the board after a minimum 3 year hiatus, in order to allow for a healthy rotation. The Executive Board members shall elect officers annually prior to the June Board meeting. The Executive Board members shall recognize and uphold all responsibilities vested in the Board, adhere to Association policies and procedures that are sound, prudent and ethical. These bylaws shall be reviewed annually by the Executive Board.
Section 1. Duties of Officers
- Preside over all meetings of the Association and of the Executive Board.
- In consultation with the Executive Board, schedule the meetings of the Executive Board, workshops, faculty forums, or other meetings under the auspices of the Association.
- Provide executive leadership at all levels of the Association, issuing such instructions and directives to officers, committees, and employees of the Association as may be necessary.
- Appoint members to Association committees and designate committee chairs and vice chairs, subject to confirmation by a majority vote of the Executive Board.
- Edit and approve all formal communications and statements of policy issued in the name of the Association.
- Ensure that all members of the Executive Board are properly informed of all activities of the Association including contract proposals, political activities and faculty grievances.
- Serve as a member ex officio of the standing, special, and ad hoc committees (except the Election Committee).
- Implement fiscal policies of the Association, including but not limited to authorization of expenditures.
- Recommend for Executive Board action, after discussion, proposed contract agreements, officer duties not specified in the Bylaws, Association released time (LHE), and political activity.
- Directs the Executive Board in recruiting qualified faculty representatives on all campuses for special and ad hoc
- Directs the resolution of all faculty grievances.
- Keep the Executive Board fully informed of developments concerning the work of the office of the President.
- Exercise such authority as may be vested in the President by the Association constitution and bylaws, or by delegation of the Association membership or the Executive Board.
- Preside over meetings of the Association and of the Executive Board in the absence of the President.
- Serve as Chief Negotiator on all contracts and arbitrations regarding the Association and the RSCCD faculty, representing the Association in collective bargaining matters and in related meetings (Joint Benefits, etc.).
- Inform and seek advice from the Executive Board about negotiations status, progress, and strategies.
- Keep the President and the Executive Board fully informed of developments concerning the work of the Vice-President and of all negotiations.
- Perform other duties and assume other responsibilities as may be delegated by the President.
- Maintain accurate records of the proceedings of the Association and the Executive Board, including actual preparation of and custodial responsibility for records and proceedings.
- Prepare and distribute minutes of all meetings of the Executive Board, including custodial responsibility for these minutes.
- Authenticate official records and proceedings of the Association and the Executive Board, as required by law or as directed by the Association or by the Executive Board.
- Maintain correct and current records of Association membership.
- Keep the President and the Executive Board fully informed of developments concerning the work of the office of the Secretary.
- Perform other duties and assume other responsibilities as may be delegated by the President.
- Assume responsibility for maintenance of all such financial records as may be required by law or by the Association, including actual preparation of and custodial responsibility for financial records.
- Assume responsibility for preparation and distribution of regular financial reports to members of the Executive Board.
- With the President, cosign checks written against Association funds. Upon specific prior authorization, copies of all checks shall be provided to the Executive Board.
- Direct that the financial records of the Association be submitted for independent outside audit as authorized by the Executive Board.
- Keep the President and Executive Board fully informed of the work of the office of the Treasurer.
- Perform other duties and assume other responsibilities as may be delegated by the President
Section 2. Committees
- Negotiations Committee: Comprised of two Executive Board members from each college including the VP, shall serve as trustee representatives during negotiation meetings.
- Grievance Committee: Representing the Association and the Faculty, comprised of one Executive Board member from each college in addition to the President and in consultation with the Executive Board, serve as stewards of contractual grievance policy.
- Election Committee: Composed of one Executive Board member (not running) from each college to serve as trustee representatives during the Executive Board election cycle.
- Special or Ad Hoc committees: As directed by the Executive Board.
- The President with the approval of the Executive Board may appoint additional members of the Association to serve on any FARSCCD standing committee.
Section 3. Political Action Committee
FARSCCD PAC Committee, a voluntary non-partisan committee that supports and opposes candidates for elective office and ballot propositions, shall abide by the laws governing political action committees in the State of California. The FARSCCD PAC shall exist at the will of the FARSCCD Board.
The FARSCCD PAC Advisory Committee shall serve the following purposes:
- To help elect candidates who support the goals and objectives of the RSCCD faculty as determined by FARSCCD.
- To help support or oppose ballot propositions according to the goals and objectives of the RSCCD faculty.
- To help maintain a continuing political campaign fund.
- To promote FARSCCD member education and mobilization of lawful political action among RSCCD faculty, including seeking elective or appointive political office.
Standing Rules for the PAC
- The PAC Committee shall be composed of the three members of the FARSCCD Executive Board as selected by the majority of the FARSCCD Board. Additionally, the SAC and SCC Academic Senate Presidents, or designee, who are FARSCCD members contributing to the PAC, will be members of the PAC Committee. All members of the PAC Committee must be dues paying members in good standing of FARSCCD. The PAC Committee shall designate a Chair.
The following guidelines shall be used as procedures for approval and funding:
- All political contributions shall be made from the PAC fund. General funds of FARSCCD shall not be given to candidates or used on their behalf.
- Funds approved as line items in a PAC budget that has been approved by the PAC may be spent without additional approval. These expenditures will be included in the regular reports to the PAC and FARSCCD Board.
- Non-budgeted amounts of up to $1000 may be spent with the approval of the PAC Committee. Reports of these expenditures will be made to the PAC and the Faculty Association Board on a monthly basis.
- Non-budgeted amounts between $1000-$3000 may be spent only with approval of both the PAC and the FARSCCD Board. Reports of these expenditures will be made to the PAC and the Faculty Association Board on a monthly basis.
- Any amounts exceeding $3000 must be approved by the Association Membership.
- In the pursuit of its endeavors, the PAC shall observe all relevant policies of the FARSCCD Contract, Bylaws and Constitution.
- Funds and services shall be provided only to candidates endorsed pursuant to the procedures set down in the standing rules for the PAC.
- Endorsement Procedures
- the PAC Committee shall advise the FARSCCD Executive Board on all endorsements after a fair and thorough process in which:
- The PAC has made a good faith effort to determine candidates’ positions on important issues facing education, and specifically the issues facing FARSCCD and the RSCCD faculty.
- The PAC has provided each prospective candidate an opportunity to participate in an interview and/or open forum with the PAC Committee and the FARSCCD Board. All questions asked during an interview will be determined in advance by the PAC Committee, and be substantially the same for all candidates interviewed. However, individual follow-up questions may be permitted.
- the FARSCCD Executive Board shall approve any statements of endorsement, endorsement letters, or press releases.
- the FARSCCD Executive Board shall notify the Faculty Association Membership of all endorsements, within 5 working days of the endorsement.
- Meetings shall be called, with at least 3 working days notice, by the Chair of the PAC Committee or a majority of the PAC Committee membership. The committee shall meet at least once per academic year.
- A quorum for PAC meetings shall consist of a majority (50%+1) of the PAC Committee members.
- Approval consists of 51% majority of the members present.
Section 4. Affiliation
The Association may affiliate with educational or professional organizations, local or otherwise, by a majority vote of those present at any regular or special meeting, or electronic or online vote of the Association, provided notice in writing for such proposed affiliation shall have been filed with the secretary and distributed to Association members at least 14 days prior to said meeting or online vote; or 2/3 majority of the FARSCCD Executive Board.
Section 5. Assessments
- The FARSCCD membership dues amount is determined by a vote of the FARSCCD membership. Changes in the dues amount for an academic year must be approved by membership vote before the end of the proceeding spring semester. A portion of membership dues will be designated for the FARSCCD- Faculty Association Political Action Committee (PAC), the amount to be determined by the FARSCCD Executive Board annually. Members have the option of not contributing to the PAC, in which case that portion of their dues designated for the PAC will remain in the Association’s general fund.
- Persons become eligible for membership the first semester of their employment (if hired in the Spring semester, new members will pay one-half the yearly dues amount).
- Upon receiving written authorization from a faculty member, the District will deduct from the member’s pay, without charge, the dues of a member of the Association. Any changes in dues status received by the Office of Human Resources as of the first day of any month will be reflected in the pay amount for the following month.